Sony Digital Paper comes with a one-year mandatory subscription to Worldox’s FileCloud. This lets you synchronize the FileCloud folder on your desktop machine to the cloud (sort of like DropBox). The Digital Paper device then synchs with the FileCloud. All management has to be done from your desktop.
Alternatively, you can plug Digital Paper into a USB port and manually copy files to the device. While this might be simpler and faster if you just want to take a large number of documents with you, if you check documents out through the cloud interface, you can then annotate them and check them back in as a version of the original document. In addition, File Cloud synchs up the Notes you take on Digital Paper with your main document store. So if you plan to use Digital Paper to take extensive notes, annotate documents or execute final copies, the cloud synch is a better option.
Setting up Digital Paper to synch with FileCloud requires following fairly detailed instructions, entering the URL, port number and other information as provided. It is not a process for anyone but a fairly savvy user. Setting up the Digital Paper synch with Worldox is definitely a job for your consultant/IT people, as it involves manually editing central Worldox configuration files.
But when you are done, you have a button on the Worldox Button Bar and a “Send To” command that sends whatever files you select to the FileCloud directory on your hard drive. From there, they are synch’d to the cloud and to the Digital Paper device. When this is implemented, I recommend creating a “Sony DP” category (using the Categories feature) within Worldox so that you can track exactly what you are sending.
In addition, if you are sending large numbers of documents, you may want to create a directory structure in your Digital Paper to help organize them. The Sony device accepts only PDFs, but Worldox is working on a sub-routine that will let you turn Word documents or emails into PDFs and synch them with Digital Paper.